When Fireflies.ai first hit the scene, it felt like magic: automatic call recording, searchable transcripts, and AI-generated notes without lifting a finger. But by 2025, the market for AI meeting assistants has exploded, and many teams are realizing they need more than Fireflies.ai can comfortably deliver. We rounded up the top 10 Fireflies.ai alternatives for 2025 that prioritize clarity, accuracy, and follow through. These tools focus on what matters in client-facing work: clean summaries, reliable action items, and recaps you can share without editing.
By the end, you’ll know exactly which Fireflies.ai alternative can help your team turn every conversation into clear next steps.
TL;DR – Best Fireflies.ai Alternatives in 2025
- FuseBase – Splits client-ready recap from internal risks/tasks, auto-creates trackers and follow-ups, and lives in shareable client portals for zero-edit send.
- Avoma – Structured notes tied to topics, speaker moments, and deal hygiene with coaching cues that improve follow-through.
- Fathom – Instant highlights and crisp summaries with minimal setup; great for clean, quick recaps you can send right away.
- Otter.ai – Live notes and captions with solid search and quick share; strong for day-to-day clarity across teams.
- tl;dv – Time-stamped notes and clips that make it easy to jump to moments and assemble context-rich recaps.
- Read.ai – Meeting quality signals plus concise AI summaries that surface what mattered and who owns next steps.
- Gong – Notes tied to revenue signals, risk flags, and call scoring; turns summaries into coaching and deal clarity.
- MeetGeek – Consistent, template-driven summaries and action items across recurring calls; dependable structure at scale.
- Supernormal – Polished, formatted summaries out-of-the-box; strong default structure for fast, clean notes.
- CustomerIQ – Turns conversations into themes and tagged insights, making notes more searchable and decision-ready.
What is Fireflies.ai?
Fireflies.ai is an AI notetaker built for simple, affordable meeting capture. It records and transcribes calls across Zoom, Google Meet, Microsoft Teams, and more, then delivers customizable summaries with key points and next steps. Setup is quick, the interface is clean, and navigation has a short learning curve.
It supports recording and transcription in 69 languages, logs key points to CRMs, and offers basic analytics like sentiment and talk time. You can search across meetings with smart filters, ask the AskFred chatbot to draft agendas or follow-ups, and collaborate by adding comments, pins, and soundbites. The free plan allows three file uploads for transcription; paid plans unlock advanced collaboration features and integrations with calendars, major CRMs, and project tools. Mobile apps are available for iOS and Android.
Fireflies.ai fits teams that need fast documentation and transcription with minimal setup, especially when simplicity and price matter more than deep coaching or forecasting. However, it does come with some trade-offs and limitations.
Why Look for Fireflies.ai Alternatives?
Fireflies.ai works well for teams that need quick call recording and transcription with almost no setup, especially when simplicity and price matter more than deep coaching or forecasting. For many small teams, that’s enough. But as your workflows, stakeholders, and revenue goals grow, those basics can start to feel limiting.
Teams usually start looking for Fireflies.ai alternatives when they need things like:
- Stronger automation: When you need tasks, action items, and follow-ups to be pushed straight into CRM or project tools.
- Better client experience: Branded summaries, shared spaces, and a clear split between internal vs client notes.
- Less bot hassle: Options that don’t spam calendars with bots or offer cleaner capture methods.
- Richer insights: Coaching, talk ratios, deal impact, not just transcripts and a generic summary.
- Tighter control: More granular permissions, compliance options, and data residency choices.
If any of these points resonate, it’s a strong signal that you’ve outgrown the basics. And that a Fireflies.ai alternative built for your specific use case (agencies, revenue teams, or client onboarding, for example) may give you a better long-term fit.
10 Best Fireflies.ai Alternatives
1. FuseBase – Best Fireflies.ai Alternative For Client-Facing Teams and Agencies
FuseBase is a bot-free AI meeting recorder and workspace that turns every Zoom, Teams, or Meet call into a branded mini-room with recap, decisions, next steps, and supporting assets. Instead of sharing a naked transcript link, you share a guided space your clients can return to. AI agents watch your calls for risk, opportunities, and follow-ups, then convert those signals into real tasks, trackers, and automations across your tools. The result is cleaner client-ready notes, a separate stream of internal-only insights, and faster handoffs that actually move work forward.
Key strengths
- Mini-rooms per meeting with recap, decisions, and next steps.
- Branded, white-label links on your domain.
- Clean client recap split from internal risks and tasks.
- Bot-free, reliable capture without late joins.
- From notes to workflow: tasks, trackers, CRM/PM sync.
- All assets in one place: files, docs, Loom-style videos.
- Roll-up analytics and alerts across accounts and projects.
2. Avoma – Fireflies.ai Alternative for Sales & CS Workflows
Avoma automates the end-to-end meeting lifecycle so smarter notes happen by default, not afterthought. It transcribes in real time across 40+ languages, breaks calls into chapters, and generates structured AI notes with action items you can trust. Summaries and tasks flow straight into Salesforce or HubSpot, while deal intelligence flags red signals, and scores rep performance. With built-in scheduling and AI forecasting, revenue teams get cleaner notes, faster follow-up, and earlier visibility into pipeline risk without juggling extra tools.
Key strengths
- Real-time transcription with chaptered conversations for quick review
- Structured AI notes with clear action items and owners
- Deal intelligence and coaching
- AI forecasts that surface stalled deals and pipeline risks early
- Cross-functional collaboration via comments, highlights, and share options
- Flexible sharing to Slack, CRM, or docs, plus trend analytics across meetings
3. Fathom – Free Fireflies.ai Alternative for Individuals
Fathom focuses on speed and clarity. It records, transcribes, and summarizes Zoom, Google Meet, and Teams calls, then auto-pushes AI insights into Salesforce or HubSpot so reps don’t waste time logging notes. You get clean summaries with key points, to-dos, and timestamps right after the meeting, plus one-click highlights for demos and discovery. It drafts follow-up emails and task reminders, shares snippets to Slack and Notion, and supports 25+ languages. Ideal for sales, CS, remote teams, and startups that want fast, accurate notes and action without a heavy setup.
Key strengths
- Native CRM sync to eliminate manual logging
- One-click highlights during calls for next steps and objection tagging
- Talk-time tracking with “monologue” alerts for better meeting hygiene
- Strong search and real-time collaboration for faster review
- Clear action item extraction to drive dependable follow-through
- Responsive support that helps teams adopt quickly and stay productive
4. Otter.ai – Fireflies.ai Alternative for Live Notes & Captions
Otter.ai is a transcription-first platform that captures meetings in real time on Zoom, Google Meet, and Microsoft Teams with speaker identification and timestamps. It auto-generates summaries with key takeaways and action items, syncs shared slides into the transcript for context, and lets teams collaborate with comments and assigned follow-ups. With cross-device access, a powerful searchable archive, and smooth integrations, Otter remains a major player for meetings and interviews. It excels at live captions and fast documentation, though accuracy can vary with strong accents.
Key strengths
- Real-time transcription with speaker IDs, timestamps, and live captions
- Slide capture that syncs visuals to transcript for rich context
- Collaborative workspace to share, comment, and assign tasks in one place
- Searchable transcript archive with keyword tracking for quick retrieval
- Cross-device syncing across web, desktop, and mobile for always-on access
- Supports meetings and interviews with multi-user access under one account
5. tl;dv – Fireflies.ai Alternative for Highlights & Training
tl;dv is an AI notetaker built for fast knowledge capture and team-wide discovery. It shines for teams running frequent user interviews, product research, and workshops, thanks to tagging, timestamped highlights, and a searchable recording library. With cross-platform support for Zoom, Google Meet, and Microsoft Teams and 30+ languages, tl;dv makes it easy to turn multiple meetings into patterns, themes, and shareable insights.
Key strengths
- Research-first workflow with intuitive tagging, highlights, and timestamped moments
- Multi-meeting intelligence that spots trends across calls and sends digest reports
- Built-in recording library with powerful keyword search for fast retrieval
- Collaboration features to comment, tag teammates, and assign action items
- Team libraries and permissions to organize insights across product and research squads
6. Read.ai – Fireflies.ai Alternative for Meeting Health & Coaching
Read.ai is built for enterprises and cross-functional teams that want smarter notes backed by analytics. It records and transcribes meetings, layers in audience sentiment and engagement, and delivers summaries via a meeting bot so teams get fast clarity without manual effort. Read.ai also coaches speakers on clarity and talk-time balance and can summarize content across Gmail, Outlook, Slack, and Teams, making it a strong choice for organizations prioritizing collaboration and data-driven improvement.
Key strengths
- Cross-team search to unify transcripts, emails, chats, and docs for fast answers
- Meeting insights dashboard with actionable metrics to spot bottlenecks and improve collaboration
- Speaker coaching with feedback on clarity, talk-time, filler words, and engagement
- Read Assistant bot that joins meetings and delivers concise summaries with highlights
- Enterprise-ready approach for large-scale workflows, alignment, and governance
7. Gong – Fireflies.ai Alternative for Deal Coaching & Call Analytics
Gong is an enterprise-grade revenue intelligence platform that turns conversations into data, not just transcripts. It analyzes calls to surface pipeline risk, deal momentum, and coaching opportunities, then syncs insights to your CRM. For mature sales organizations, Gong’s analytics, call scoring, and forecasting produce smarter notes by default: condensed highlights, structured outlines, and instant call briefs that speed reviews and improve execution.
Key strengths
- Advanced analytics for pipeline tracking, deal forecasting, and rep coaching
- Highlights, organized outlines, and quick call briefs for fast review
- Natural-language Q&A to extract answers from calls without replaying
- Pattern detection: AI analyzes themes, risks, and competitor mentions across deals
- Pushes actionable insights into your system of record
8. MeetGeek – Fireflies.ai Alternative With Deep Analytics
MeetGeek is a tidy, automation-first meeting assistant that handles note-taking, transcription, and summaries for both online and offline meetings. It supports 20+ languages out of the box and can transcribe pre-recorded files, then auto-records and shares meetings with timestamped highlights for quick review. It’s easy to adopt for team meetings and 1-on-1s, and its advanced sales features make it a strong pick for revenue teams that need clean, send-ready recaps without a heavy setup.
Key strengths
- Auto-record and timestamped sharing for fast reference and coaching moments
- Advanced analytics with sentiment and performance metrics for actionable insights
- 2,000+ integrations, including HubSpot, Slack, and Google Calendar, to streamline workflows
- Custom templates, folders, and smart highlights to standardize notes across meeting types
- Speaker labeling, auto-distribution to team inboxes, and easy export with history search
9. Supernormal – Fireflies.ai Alternative for Instant Meeting Recaps
Supernormal turns video calls into structured, decision-ready documentation. It generates real-time agendas, detailed recaps, and action items during Zoom and Google Meet, then syncs notes to tools like Google Docs, Slack, and Notion so teams can act without reformatting. With template-driven note generation and AI automation, Supernormal standardizes summaries across meetings, captures decisions and owners, and keeps follow-ups clear. Ideal for remote teams that want fast, organized notes embedded in their existing workflows.
Key strengths
- Real-time summaries with agendas, actions, and next steps to keep everyone aligned
- Template-based note generation for consistent, decision-focused documentation
- Automated action item extraction and assignment to speed follow-up
- Decision tracking and outcome documentation for clearer accountability
- Deep integrations with Google Docs, Slack, and Notion to fit existing workflows
10. CustomerIQ – Fireflies.ai Alternative for Voice-of-Customer Insights
CustomerIQ is an AI platform that turns every customer touchpoint into actionable intelligence. It automatically joins meetings to take notes, syncs data to HubSpot or Salesforce, and drafts follow-ups in your company’s voice using prior conversation history. Beyond smarter meeting notes, it organizes your inbox, surfaces conversation themes across email and calls, and flags accounts that need attention.
Key strengths
- AI meeting notes and voice notes that capture context and next steps automatically
- Native CRM automation for HubSpot and Salesforce, including contacts, company details, deal stages, and custom properties
- Cross-channel theme analysis across calls and emails to reveal patterns and customer needs
- Coaching insights that analyze communication patterns to pinpoint rep development areas
- Content library to standardize messaging and speed post-call follow-up
Summary: Choosing the Best Fireflies.ai Alternative
If you just need a transcript, almost any Fireflies.ai alternative on this list will do. But if you want meeting notes that actually move work forward, the right tool is the one that fits your workflows, clients, and revenue goals, not just your calls. FuseBase stands out as the best all-around choice, especially for client-facing teams and agencies that need branded spaces, split internal vs client notes, and AI that turns conversations into real next steps.
Here’s a quick snapshot of where each tool shines:
- FuseBase – For client-facing teams and agencies that want branded portals, structured meeting spaces, and AI-powered follow-ups tied to tasks and CRM.
- Avoma – For revenue teams that need full-funnel visibility, coaching, and conversation intelligence across sales and CS.
- Fathom – For individuals and small teams who want simple recording and highlights.
- Otter.ai – For hybrid teams that rely on live captions, in-meeting notes, and collaboration across devices.
- tl;dv – For workflows with highlight-driven reviews, workshops, and long-form sessions where clips matter more than full transcripts.
- Read.ai – For teams that care about meeting health, engagement analytics, and coaching signals at scale.
- Gong – For revenue intelligence and deal coaching, turning sales calls into pipeline insights, and clear coaching opportunities.
- MeetGeek – For continuous meeting analytics with strong insights into patterns, performance, and follow-through.
- Supernormal – For polished, ready-to-share AI summaries and meeting notes with minimal setup.
- CustomerIQ – For turning calls into voice-of-customer insights and themes your product and marketing teams can act on.
Shortlist the tools that match your primary workflows (client work, revenue operations, or internal collaboration) and test a couple in parallel to see which one consistently turns conversations into clear, reliable next steps.